ITEM TITLE:
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Consider and approve agreement for professional services between the City of Lawton and Garver, LLC for the purpose of developing Phase I the 2050 Land Use Plan for the City of Lawton in amount not to exceed of $156,336 and Phase II of the 2050 Land Use Plan in the amount not to exceed $250,434 in July if the funding is available.
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INITIATOR: Charlotte Brown, Community Services Director
STAFF INFORMATION SOURCE: Charlotte Brown, Community Services Director;
Rusty Whisenhunt, Director of Public Utilities
BACKGROUND: On March 7, 2023, the Lawton Metropolitan Policy Board approved the Lawton Metropolitan Planning Organization (LMPO) staff to send out an RFQ for finding a consultant to develop the 2050 Land Use Plan. On May 2, 2023, the Policy Board reviewed the two responses and created a subcommittee to meet and interview the two candidates. On June 6, 2023, the Policy Board approved the subcommittee’s recommendation to negotiate a contract with Garver. Once the cost of the contract came back, staff had to place signing the contract on hold. The 2050 Metropolitan Transportation Plan had to be completed due to federal requirements. LMPO staff had put aside $225,000.00 for both plans, but needed to see what the MTP was going to cost before we could use any additional funds for the Land Use Plan. Once the cost came in for the 2050 MTP, it was determined that the Land Use Plan was going to have to be funded another way.
The close out of Consent Order #3 for the Sewer Rehabilitation program requires that the use of the 2050 Land Use plan to determine the compliance with sizing of sewer main lines as well as extension to serve the population projections identified in the 2050 plan. To have the Land Use plan available by spring of 2025, the phase 1 has to proceed by end of March of 2024.The Director of Public Utilities has determined that he needs the updated information from an update Land Use Plan completed by the spring of 2025 to comply with the ODEQ consent order. Sewer Rehabilitation program has the funds to pay for Phase I of the 2050 Land Use Plan to meet the compliance schedule. During budget discussions, staff has identified additional funding to fund Phase II after the start of the FY25 year.
EXHIBIT: Professional Services Agreement with Garver
KEY ISSUES: Does the City of Lawton wish to update the current Land Use Plan to the 2050 projections.
FUNDING SOURCE: Phase 1 is funded by the Profession Services account of Sewer System Construction $156,376 and Phase 2 will be funded by either the Planning Department 2025 budget or the 2025 professional services account of Sewer Rehabilitation Program in the amount of $250,434.
STAFF RECOMMENDED COUNCIL ACTION: Approve contract Phase I in amount not to exceed amount of $156,434 and Phase 2 contract for Professional Engineering Services for the development of the 2050 Land Use Plan in the amount not to exceed $250,434 with Garver, LLC Phase 2 work and cost will only be exercised if the funding is available.