ITEM TITLE:
Title
Consider authorizing staff to issue a letter of intent to cancel CL22-028 Cationic Polymer contract with Hawkins, Inc. due to product incompatibility with current treatment plant infrastructure and authorize staff to rebid the contract.
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INITIATOR: Rusty Whisenhunt, Director of Public Utilities
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Director of Public Utilities
BACKGROUND: Cationic Polymer is used as a filter aid to remove turbidity from the finished water at both the Medicine Park Water Treatment plant and the Southeast Water Treatment Plant. Turbidity is clarity of the finished water. CL22-028 Cationic Polymer was awarded to Hawkins Inc. on February 22, 2022, based on their submitted bid packet. At the time of award, it was not known that the product would be incompatible with current treatment plant systems. Upon receipt of the product, it was determined that upgrades and modifications to the current chemical feed, storage, and conveyance process would be necessary and would cost thousands to complete. Subsequently, the contract specifications were reviewed and updated. The Department recommends that it would be in the best interest of the City of Lawton to cancel the current contract and requests Council to authorize staff to issue a letter of intent to cancel rebid with the updated specifications.
EXHIBIT: Department Recommendation, Notice of Termination
KEY ISSUES: Does Council wish to authorize staff to issue a letter of intent to cancel CL22-028 Cationic Polymer contract with Hawkins, Inc. due to product incompatibility with current treatment plant infrastructure and authorize staff to rebid the contract?
FUNDING SOURCE: N/A
STAFF RECOMMENDED COUNCIL ACTION: Authorize staff to issue a letter of intent to cancel CL22-028 Cationic Polymer contract with Hawkins, Inc. due to product incompatibility with current treatment plant infrastructure and authorize staff to rebid the contract.