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File #: 21-527    Version: 1
Type: Consent Agenda Status: Agenda Ready
File created: 9/22/2021 In control: City Council
On agenda: 10/12/2021 Final action:
Title: Consider authorizing the use of 2015 CIP funding in an amount not to exceed $75,000.00 for the replacement of the Collier's Landing boat dock and road/parking lot improvements and; upon completion of the project, authorize the Mayor and City Clerk to accept and execute a reimbursement grant from the Oklahoma Department of Wildlife Conservation (ODWC) in the minimum amount of $37,000.00 with said reimbursement to be credited back to the 2015 CIP fund.
Attachments: 1. ODWC Boating & Fishing Access Agreement
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ITEM TITLE:

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Consider authorizing the use of 2015 CIP funding in an amount not to exceed $75,000.00 for the replacement of the Collier’s Landing boat dock and road/parking lot improvements and; upon completion of the project, authorize the Mayor and City Clerk to accept and execute a reimbursement grant from the Oklahoma Department of Wildlife Conservation (ODWC) in the minimum amount of $37,000.00 with said reimbursement to be credited back to the 2015 CIP fund.

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INITIATOR:  Christine James, Interim Parks & Recreation Director

 

STAFF INFORMATION SOURCE:  Keith Nietzke, Parks Superintendent

 

BACKGROUND: Due to recent storm damage, age, and material make up, the Collier Landing boat dock has been removed from the lake due to safety reasons and the structure being beyond repair.  Damage included a severely bent gangway along with the pin holders that had been ripped out.  In addition, the dock had been reduced in size due to the removal of rotten wood which had made the dock too small to support the gangway.  Staff has discussed the possibility of replacing this dock, using the Oklahoma Department of Wildlife Conservation grant as a means of offsetting costs, with our Lakes and Land commission during the April 21st meeting and both parties recommend moving forward.  If approved, the project would initially be funded by the 2015 CIP Recreation Improvements account in the amount of $66,096.00.  Upon completion, the City would receive a new dock from the State valued at $48,827.10.  The improvements paid for by the City would be for a concrete bulkhead at the dock, an ADA pickup and boat trailer parking stall, over 1000’ of asphalt road leading to the boat dock, and roughly a 100’x170’ paved parking lot for all other boating and lake traffic.  With this replacement of the dock, Lake Ellsworth would be handicap accessible on both sides of the lake.  The total value of the project will be approximately $114,923.10, with the City spending approximately $66,096.00 plus the labor to complete construction of the above stated improvements.  Estimated reimbursement to the City of Lawton from the Oklahoma Department of Wildlife Conservation would be just over $37,000.00.  The Sport Fish Restoration Program is a great example of a “user pays-user benefits” program where anglers and boaters are the users who pay and benefit. Anglers and boaters pay taxes on certain items associated with the pursuit of their sport.  This award would come from the Oklahoma Department of Wildlife Conservation and would be deposited back into the 2015 CIP fund. Project Summary - Total value of Project is $114,923.10.  ODWC Reimbursement is $37,365.23 resulting in a net cost to the City of Lawton of $28,731.00.

 

With the current market volatility on materials, especially asphalt, staff is requesting the approval of up to $75,000.00.  The numbers in the above paragraph are as if the construction took place today.  If the cost of the project was to increase, so would the reimbursement amount from ODWC.

 

EXHIBIT:  ODWC Boating Fishing Access Agreement

 

KEY ISSUES:  Does the Council wish to approve the replacement of the damaged Collier Landing boat dock?

 

FUNDING SOURCE:  2015 CIP Recreation Improvements   4200000-54120

 

STAFF RECOMMENDED COUNCIL ACTION:  Authorize the use of 2015 CIP funding in an amount not to exceed $75,000.00 for the replacement of the Collier’s Landing boat dock and; upon completion of the project, authorize the Mayor and City Clerk to accept and execute a reimbursement grant from the Oklahoma Department of Wildlife Conservation in the minimum amount of $37,000.00 with said reimbursement to be credited back to the 2015 CIP fund.