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File #: 21-514    Version: 1
Type: Consent Agenda Status: Agenda Ready
File created: 9/17/2021 In control: City Council
On agenda: 9/28/2021 Final action:
Title: Consider approving a bid with Air Solutions, LLC for the City HVAC Maintenance Contract (CL22-002) effective September 30, 2021, and authorizing the Mayor and City Clerk to execute the contract.
Attachments: 1. P&R Director Recommendation, 2. Bid Abstract, 3. HVAC Contract CL22-002 (003)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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ITEM TITLE:

Title

Consider approving a bid with Air Solutions, LLC for the City HVAC Maintenance Contract (CL22-002) effective September 30, 2021, and authorizing the Mayor and City Clerk to execute the contract.

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INITIATOR:  Dewayne Burk, Deputy City Manager

 

STAFF INFORMATION SOURCE:  Stefan Kidd, Building Maintenance Superintendent

 

BACKGROUND: The HVAC contract is an ongoing requirement to maintain the HVAC systems in all City buildings. Current contract expired on June 30, 2021. The City sought qualified service companies for maintenance and repairs to all HVAC equipment as an RFP with 3 responsive bidders. In the past this contract was developed as a fixed price contract but has been changed to "cost plus" to reduce the cost of operating the facilities and at the same time maintain or improve comfort levels in the facilities. Air Solutions, LLC will make repairs and guarantee that repairs to the HVAC system will be made in a timely manner.  Contractor will carry out a Periodic Maintenance Plan in accordance with the new contract.

 

EXHIBIT:  P&R Director Recommendation, Bid Abstract and HVAC Maintenance Contract CL22-002

 

KEY ISSUES:  Converting HVAC Maintenance Contract to a "cost-plus" structure and awarding a 36-month contract

 

FUNDING SOURCE:  FY 2021-22 Operational Budget

 

STAFF RECOMMENDED COUNCIL ACTION:  Approve a bid with Air Solutions, LLC for the City HVAC Maintenance Contract (CL22-002) effective September 30, 2021, and authorize the Mayor and City Clerk to execute the contract.