ITEM TITLE:
Approve Amendment No. 1 for the Project No. 2020-04A City Hall Renovation with MA+ Architecture, LLC.
INITIATOR: Director of Engineering, Joseph Painter
STAFF INFORMATION SOURCE: Director of Engineering, Joseph Painter
BACKGROUND: Council approved professional services contract with MA+ Architecture, LLC to provide design services for City Hall Renovation Project 2020-04A on December 8, 2020. The initial phase of the project consisted of a Preliminary Report (Schematic Design) for completing the renovation of City Hall. The floors to be completed are the Third Floor North Wing (approximately 9,800 square feet), Third Floor South Wing (approximately 9,100 square feet) and Second Floor South Wing (approximately 8,700 square feet). Existing areas that have been renovated in the past were reviewed to see if those spaces can accommodate existing or new City offices. Completion of the parking lot on the west side as well as sidewalk, landscaping and lighting for the building surround were considered as well. Meetings were held with City staff to determine the needs and best location for City offices throughout the building.
On July 13, 2021, MA+ Architecture presented the schematic design information at the meeting and Council approved Base Bid plus Alternate Package 1 in the amount of $6,734,087.13. Estimated Costs includes Construction costs, Architect and Engineer (A&E) fees and Furniture, Fixtures and Equipment (FF&E) costs for the project are broken down into the Base Bid plus Alternate Package 1.
The contract above only included Preliminary Report (Schematic Design). This amendment will further include Design Development (DD), Construction Documents (CD), Bidding (B) and Construction Administration (CA) into the existing contract in the amount of $328,515.00. This includes costs for architectural and interior design services, and also includes mechanical, electrical and plumbing engineering, civil engineering, landscape architecture and structural engineering for DD only. Once the floor loading study is complete by the structural engineer in DD then a fee for the remaining structural engineering will be issued as an additional fee. Testing is also not included in the DD fee as it will be issued after the floor loading study is complete. The total cost for each phase is as follows:
Design Development $80,305.00
Construction Documents $136,700.00
Bidding $22,600.00
Construction Administration $88,910.00
Total $328,515.00
EXHIBIT: Project No. 2020-04A City Hall Renovation - Amendment No.1
KEY ISSUES: N/A
FUNDING SOURCE: 2019 CIP
STAFF RECOMMENDED COUNCIL ACTION: Approve Project No.2020-04A City Hall Renovation Amendment No. 1 with MA+ Architecture, LLC.