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Receive a presentation from CivicPlus regarding agenda management software, open records management software, and municipal website management.
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INITIATOR: Donalynn Blazek-Scherler, City Clerk; Judy Franco, IT Director
STAFF INFORMATION SOURCE: Donalynn Blazek-Scherler, City Clerk; Judy Franco, IT Director
BACKGROUND: This agenda item involves a presentation by CivicPlus, a leading provider of integrated technology solutions for local governments, regarding three key software services: agenda management, open records management, and a comprehensive municipal website solution. CivicPlus specializes in designing user-friendly, accessible digital solutions to enhance governmental transparency, efficiency, and community engagement. The proposed contract with CivicPlus, totaling $90,133.27 for the initial implementation and $76,243.56 annually thereafter, covers these three services and is available through The Interlocal Purchasing System (TIPS), a cooperative purchasing program that allows municipalities to procure products and services at competitively bid rates. By utilizing TIPS, the City can achieve both cost savings and streamlined procurement for these essential digital tools.
Benefits of the Proposed Solutions:
Agenda Management Software: Streamlines the process of preparing, distributing, and publishing agendas, which increases efficiency and accessibility for both city staff and residents. Open Records Software: Enhances compliance with the Oklahoma Open Records Act by providing a centralized, secure platform for managing public information requests, thereby improving transparency and response times.
Municipal Website: Offers a modern, ADA-compliant website platform designed to facilitate resident access to city services, updates, and resources, fostering greater civic engagement and communication.
EXHIBIT: Quote from CivicPlus
KEY ISSUES: N/A
FUNDING SOURCE: N/A
STAFF RECOMMENDED COUNCIL ACTION: Receive a presentati...
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