ITEM TITLE:
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Consider approving an agreement (statement of work) with CivicPlus for an initial term of 12 months in the amount of $90,133.27 for agenda management software, open records request software, and a municipal website solution; said agreement may be renewed thereafter by mutual agreement of the parties subject to an annual rate escalation.
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INITIATOR: Donalynn Blazek-Scherler, City Clerk; Judy Franco, IT Director
STAFF INFORMATION SOURCE: Donalynn Blazek-Scherler, City Clerk; Judy Franco, IT Director
BACKGROUND: At the November 5, 2024 City Council meeting, CivicPlus, a leading provider of integrated technology solutions for local governments, gave a presentation regarding three key software services: agenda management, open records management, and a comprehensive municipal website solution. CivicPlus specializes in designing user-friendly, accessible digital solutions to enhance governmental transparency, efficiency, and community engagement. The proposed contract with CivicPlus, totaling $90,133.27 for the initial implementation and $76,243.56 annually thereafter, covers these three services and is available through The Interlocal Purchasing System (TIPS), a cooperative purchasing program that allows municipalities to procure products and services at competitively bid rates. By utilizing TIPS, the City can achieve both cost savings and streamlined procurement for these essential digital tools. Note: the proposal is for an initial 12 month term, but may be renewed upon mutual agreement of the parties. Each additional year includes a five percent rate escalation with the Year 2's $76,243.56 rate being subject to the five percent escalation. Approval of the Statement of Work shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicate Solution and Services terms and conditions located at www.civicplus.help/hc/en-us/p/legal-stuff .
Benefits of the Proposed Solutions:
Agenda Management Softwar...
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