ITEM TITLE:
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Consider rejecting the bid received for management and operation of Schoolhouse Slough at Lake Lawtonka as the City, under its management authority, intends to solicit Request for Proposals specific to the operation and management of the convenience store to include fuel pumps.
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INITIATOR: Trustee Warren
STAFF INFORMATION SOURCE: Timothy Wilson, Acting City Attorney
Dewayne Burk, Deputy City Manager
Larry Parks, Parks and Recreation Director
BACKGROUND: The previous lease for management and operation of Schoolhouse Slough expired December 31, 2022. At the direction of City Council, staff prepared and issued a Request for Proposal (RFP) for the management and operation of Schoolhouse Slough, comprised of a convenience store, fuel pumps, dry stalls, wet slips, camper spaces, trailer spaces and boathouses. Nineteen (19) proposal packets were sent out with a submission deadline of August 15th, 2023. One (1) proposal was submitted.
In its lease of the property, the Authority “grants the City the authority to manage that part of the estate that provides a recreational benefit to the citizens including hunting, fishing, boating and the licensing therefore, long-term camping, daily use and the fees therefore and the four (4) concession leases at Lake Lawtonka and Ellsworth.” As part of its management authority, the City has stated its intent to solicit Request for Proposals specific to the operation and management of the convenience store to include fuel pumps. Therefore, the Authority will consider rejecting the one bid received for management and operation of the entirety of Schoolhouse Slough.
EXHIBIT: RFPCL23-041 Bid Result with Abstract
KEY ISSUES: N/A
FUNDING SOURCE: N/A
STAFF RECOMMENDED COUNCIL ACTION: Reject the bid received for management and operation of Schoolhouse Slough at Lake Lawtonka.