ITEM TITLE:
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Consider approving a bid with Air Solutions, LLC for the City HVAC Maintenance Contract (CL22-002) effective September 30, 2021, and authorizing the Mayor and City Clerk to execute the contract.
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INITIATOR: Dewayne Burk, Deputy City Manager
STAFF INFORMATION SOURCE: Stefan Kidd, Building Maintenance Superintendent
BACKGROUND: The HVAC contract is an ongoing requirement to maintain the HVAC systems in all City buildings. Current contract expired on June 30, 2021. The City sought qualified service companies for maintenance and repairs to all HVAC equipment as an RFP with 3 responsive bidders. In the past this contract was developed as a fixed price contract but has been changed to "cost plus" to reduce the cost of operating the facilities and at the same time maintain or improve comfort levels in the facilities. Air Solutions, LLC will make repairs and guarantee that repairs to the HVAC system will be made in a timely manner. Contractor will carry out a Periodic Maintenance Plan in accordance with the new contract.
EXHIBIT: P&R Director Recommendation, Bid Abstract and HVAC Maintenance Contract CL22-002
KEY ISSUES: Converting HVAC Maintenance Contract to a "cost-plus" structure and awarding a 36-month contract
FUNDING SOURCE: FY 2021-22 Operational Budget
STAFF RECOMMENDED COUNCIL ACTION: Approve a bid with Air Solutions, LLC for the City HVAC Maintenance Contract (CL22-002) effective September 30, 2021, and authorize the Mayor and City Clerk to execute the contract.