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Consider accepting EN2004A GMP No. 1 - Early Paving Package and HVAC and releasing the remaining portion of retainage on that phase of the project, thereby placing the Maintenance Bond into effect for that phase of the project.
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INITIATOR: Michael Jones, Interim Director of Engineering
STAFF INFORMATION SOURCE: Michael Jones, Interim Director of Engineering
BACKGROUND: On June 28, 2022 Council approved and authorized bids for the Early Paving Package and HVAC Units portion of the Project EN2004A City Hall Renovation. Subsequently, bid opening was held on July 29, 2022. The bid document included four bid packages namely - Earthwork, Paving & Walks, Landscape and HVAC with two alternates - Drive-thru Lane and Alternate HVAC Manufacturer. After receiving the bids, CMS Willowbrook, Inc. proposed the guaranteed maximum price (GMP) for the Early Paving Package and HVAC Units portion of the Project EN2004A City Hall Renovation at $927,562.82. Council approved this GMP on August 23, 2022.
GMP No. 2, is the building renovation phase of this project and is still under construction and not part of the proposed action.
On January 4, 2023, CMS Willowbrook, Inc. submitted the Maintenance Bond, Payment Certificate, Contractor's Release to the City, and Subcontractor's Waiver and Release of Lien upon Final Payment. The maintenance Bond is on file at the City Clerk's office, which reconciled the actual as-built quantities for the parking lot construction and released retainage for that part, as per Oklahoma Statutes Title 61 ? 226.C, of the Amendment No. 1 package.
This payment will release the balance retainage for close out of the project in the amount $1,234.31. Staff recommend accepting the project and releasing remaining retainage, thereby putting maintenance bond into effect.
EXHIBIT: EN2004A GMP1 PA11, Maintenance Bond pt2
KEY ISSUES: N/A
FUNDING SOURCE: Propel
STAFF RECOMMENDED COUNCIL ACTION: Accept EN2004A GMP No. 1 - Ear...
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