ITEM TITLE:
Title
Consider rejecting all bids received on March 21, 2023, for the Mowing and Litter Control Contract (CL23-016), readvertise and allow the City’s Park Maintenance/Drainage Maintenance Divisions to submit a bid.
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INITIATOR: Christine James, Parks and Recreation Director
STAFF INFORMATION SOURCE: Christine James, Parks and Recreation Director
BACKGROUND: The City of Lawton solicited bids for contract Mowing and Litter Control (CL23-016) to maintain street rights-of-ways, street medians, neighborhood medians, City owned vacant lots, City facilities and drainage areas. Bid invitations were sent out March 8, 2023 and the bid opening was held on March 21, 2023. Three (3) bids were received but one was a No Bid. No bids were received for Area 5 or Area 6 and those areas would continue to be maintained by City staff. The total monthly cost of this contract would be $152,100.00 or $1,825,200.00 annually. After reviewing the bids for Mowing and Litter Control (CL23-016), it is staff’s recommendation that all bids be rejected.
Staff completed an evaluation to determine if hiring a contractor(s) or hiring additional staff and purchasing additional equipment would be more cost effective. Staff believes it would be more cost effective for all of the contract mowing areas to be maintained in house via the hiring of additional staff and by purchasing the needed equipment.
EXHIBIT: Contract Mowing vs In House Presentation, Department Recommendation Memo, Abstract of Bids, Price Sheets, Contract CL23-016
KEY ISSUES: Does the City of Lawton wish to reject all bids for CL23-026, readvertise and allow City staff to submit a bid?
FUNDING SOURCE: Park Maintenance Division Mowing Account (1005003-52026)
STAFF RECOMMENDED COUNCIL ACTION: Reject all bids received on March 21, 2023, for the Mowing and Litter Control Contract (CL23-016), readvertise and allow the City’s Park Maintenance/Drainage Maintenance Division to submit a bid.