ITEM TITLE:
Title
Consider and take action approving Change Order 1 increasing the contract by $389,603.96 for the Cache Rd Waterline 36-inch Project PU2302, for a total adjusted contract price of $15,977,729.35 and adding an additional 90-days to the contract time.
body
INITIATOR: Rusty Whisenhunt, Director of Public Utilities
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Director of Public Utilities
BACKGROUND: On November 16, 2021, Council entered a contract with Jacobs Engineering for the design and engineering of the Cache Road Waterline Replacement Project and on March 22, 2022, approved Amendment No. 1 to the contract. This project includes the replacement of approximately 15,000 linear feet of 12” water main line from west of NW 40th Street to east of NW Fort Sill Blvd on NW Cache Road. These segments, being over 50 years old, are failing and require replacement. This project also includes the design and construction of an ADA compliant pedestrian bridge over Cache Creek on the south side of Cache Road which will incorporate the new water line on the underside of the bridge. The Engineers estimated cost for design and construction is $25,000,000. for the 12” and 36” waterline replacement project. The Lawton Water Authority authorized application thru Oklahoma Department of Environmental for funding from Drinking Water State Revolving Funds (DWSRF) in the amount not to exceed $28,000,000 for the construction replacement of approximately 9000 of 36” (PU 2202) and approximately 15,000 of 12” (PU2203) water line projects. The Loan Application was approved by the Oklahoma Water Resources Board (OWRB) on December 7, 2022. Permit (WL00016220806) to construct the 36” waterline has been issued by the Oklahoma Department of Environmental Quality (ODEQ). On December 13, 2022, Council approved plans and specifications for the Cache Road Waterline Replacement Projects PU2202 and PU2203 and authorizing staff to advertise for bids. Bids were received on February 21, 2023. The project was awarded at City Council on March 14, 2023, to Evans & Associates Utility Services, Inc in the amount of $15,588,125.39.
Change Order 1 includes
1. Bid Item 1.12A - Pavement Repair (Concrete) - Quantity increase to provide for additional concrete pavement repairs and improvements to Cache Road needed as the pipeline trenching and backfill was occurring.
2. Contract Modification Request #11 (CMR #11) - Adjustment to 30-inch pipeline horizontal and vertical alignment in NW Hunter Road and NW Atlanta Ave. due to several existing utilities (fiber optic cables, waterlines, and gas lines). This change includes additional pipe casing under NW Cache Road, fittings, curb and gutter repair, pavement repair, distribution waterline connections, added depth, added ductile iron fittings, and associated traffic control and surveying work.
3. Contract Modification Request #12 (CMR #12) - Modification to 30-inch connection configuration for Hunter Road waterline into Cache Road waterline to adjust for actual location of utilities in Cache Road and improve traffic control impacts. This includes additional casing pipe and added 30-inch waterline quantity.
4. Asphalt Pavement Patching -- Provide in-kind asphalt repair patching for selected parking lot areas adjacent to Cache Road.
The total contract increase of Change Order No. 1 is $389,603.96. This is 2.5% increase to the original contract amount of $15,588,125.39. The adjusted contract price to include Change Order No. 1 is $15,977,729.35.
Change Order No. 1 also includes an addition of 90-days to the contract time. This addition moves the final completion date of the project from March 13, 2025, to June 11, 2025.
In accordance with the True North Culture statement, his project continues to provide the Citizen with clean drinking water and hold the City Open for Business, providing new waterlines for all of the businesses along Cache Rd.
EXHIBIT: Change Order 1, Engineer’s Recommendation Letter
KEY ISSUES: Does City Council with to approve Change Order 1 increasing the contract by $389,603.96 for the Cache Rd Waterline 36-inch Project PU2302, for a total adjusted contract price of $15,977,729.35 and adding an additional 90-days to the contract time?
FUNDING SOURCE: DWSRF $28mil loan: $450,676.61 (current contingency amount available) - $389,603.96 (amount needed for Change Order 1) = $61,072.65 (amount remaining in contingency fund)
STAFF RECOMMENDED COUNCIL ACTION: Approve Change Order 1 increasing the contract by $389,603.96 for the Cache Rd Waterline 36-inch Project PU2302, for a total adjusted contract price of $15,977,729.35 and adding an additional 90-days to the contract time.