ITEM TITLE:
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Consider and take action approving Amendment No. 1 to the Industrial Water Main Phase I Project PU2306 contract with Garver, LLC, for Phase II-a design to include a 12” water loop from the industrial site up 112th Steet and east along Lee Blvd to Goodyear Blvd. and design a lift station and force main to connect the West Industrial Site to the City’s sanitary sewer system for the development of Westwin Element’s refinery in the not to exceed amount of $677,150.00.
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INITIATOR: Rusty Whisenhunt, Public Utilities Director
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Public Utilities Director
BACKGROUND: The City Council entered into a redevelopment agreement on February 23, 2023, later modified by City Council to support the development of the site as refinery of Cobalt and other elements for Westwin Elements, INC. As part of the agreement, the City of Lawton is required to bring utilities to the project site to support the industry. The contract with Garver LLC is to do the design for phase 1 of the water line construction (approximately 7500 feet). Phase 1 is the construction of a water main (20”) from Lee Blvd south along 97th Street then west along Bishop Road ¾ mile to the southeast corner of the proposed industrial pilot plant construction site. Phase 2 (approximately 18,000 feet) will include extending the line west past 112th Street then north to Lee Blvd then looping back east to 97th Street. City Council entered into a contract with Garver, LLC, for engineering and design services on May 9th, 2023, for design of phase 1. The Council approved plans and specification and authorized advertising on November 7th, 2023. The City of Lawton pre-purchased the 20” PVC pipe, large diameter fittings and 20” valve to expedite construction. A mandatory pre-bid meeting occurred November 9, 2023, at 1:30 pm. A total of one (1) bid was received on November 21, 2023, at the City Clerk’s office and publicly opened. Council Awarded the Phase I construction contract in the amount of $2,440,772.28 to M&T Septic & Backhoe Service, INC, of Blanchard, OK, on December 5th, 2023.
Phase II-a includes design of improvements to the lines and lift station in the Industrial Park area to extend the City’s sanitary sewer and a 12” waterline loop along 112th street then east along Lee Blvd to Goodyear Blvd The work for Phase II-a is outlined in Exhibit B-2 - Scope of Services. The fees are laid out in Exhibit B-3 - Fee Schedule in the amount of $677,150.00. A Phase II-b will be coming to City Council for upgrade of Pumpstation 1 that supplies all the industrial water for this location. This project to further develop the Industrial Park area exemplifies that the City of Lawton is Open for Business in accordance with the True North Culture Statement.
EXHIBIT: Amendment No. 1, Exhibit B-2 - Scope of Services, Exhibit B-3 - Fee Schedule
KEY ISSUES: Does City Council wish to approve Amendment No. 1 to the Industrial Water Main Phase I Project PU2306 contract with Garver, LLC, for Phase II-a design in the amount not to exceed $677,150.00?
FUNDING SOURCE: City ARPA Grant Year 2 Funds: $5,362,162.33 (current balance) - $677,150.00 (to be approved) = $4,685,012.33 (remaining balance).
STAFF RECOMMENDED COUNCIL ACTION: Approve Amendment No. 1 to the Industrial Water Main Phase I Project PU2306 contract with Garver, LLC, for Phase II-a design to include a 12” waterline loop from the industrial site along 112th Steet and east along Lee Blvd to Goodyear Blvd. and design of a lift station and force main to connect the West Industrial Site to the City’s sanitary sewer system in the not to exceed amount of $677,150.00.