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Consider and take action awarding a contract in the amount of $1,966,000.00 to Howard Construction, INC for construction of the Medicine Park Water Treatment Plant Filter Improvements Project PU2314.
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INITIATOR: Rusty Whisenhunt, Public Utilities Director
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Public Utilities Director
BACKGROUND: One of the seven filter underdrain, which are required in order to provide acceptable drinking water to the citizens of Lawton, has failed and is out of service at this time. Jacobs Engineering Group, INC., who was the original designer of the Medicine Park Water Treatment Plant, was hired for investigation the cause of Underdrain Failure under the MSA. The investigation determined that the filter underdrain will need to be replaced and the walls sealed between filter 4 and 5. Jacobs Engineering Group, INC., has produced a design scope of service B-2 and fee schedule B-3 estimates for the design. The estimated construction cost to repair the filter is estimated at $1.6 Millon. City Council approved Amendment 4 to the Master Services Agreement with Jacobs Engineering Group, INC., for professional engineering design of the Filter replacement on October 10, 2023. On December 12, 2023, Council approved plans, specifications, and authorized advertisement of the project. The project advertised on January 3rd and 10th, 2024, with a non-mandatory pre-bid conference January 12th, 2024, at 10:00 a.m. in the Public Utilities Conference room. A Bid opening was publicly held January 30th, 2024, at 2:00pm at City Hall. A total of two (2) bids were received.
After reviewing the bid documents, it is recommended to award the project to Howard Construction, INC. of Ardmore, Oklahoma, who submitted the lowest responsive and responsible bid for the project. Jacobs Engineering Group recommends awarding the contract to Howard Construction, INC, in the amount of $1,966,000.00 for construction of the Medicine Park Water Treatment Plant Filter Improvements Project PU2314. Due to the overage of the bid, it is requested that value engineering be implemented to possibly reduce the project cost. The Cost reduction will be addressed through a change order if any value Engineering can be realized. This project addresses filter number 4 at the MPWTP, currently unable to effectively and efficiently produce drinking water for the citizens of Lawton, which is required in order to meet the Safe Community standard set forth in the “True North Culture Statement”.
EXHIBIT: Recommendation of Award, Bid Tabulation, and Construction Contract
KEY ISSUES: Does City Council wish to award a contract in the amount of $1,966,000.00 to Howard Construction, INC for construction of the Medicine Park Water Treatment Plant Filter Improvements Project PU2314?
FUNDING SOURCE: FAP Loan in Amount of $50 Million less Well drilling Bid amount of $9,223,500 less this project $1,966,000 leaving $38,810,500. available for remaining projects.
STAFF RECOMMENDED COUNCIL ACTION: Award a contract in the amount of $1,966,000.00 to Howard Construction, INC for construction of the Medicine Park Water Treatment Plant Filter Improvements Project PU2314.