City of Lawton - File #: 23-937

• File #: 23-937
• Version: 1
• Type: Consent Agenda
• Status: Agenda Ready
• File created: 10/12/2023
• In control: City Council
• On agenda: 11/14/2023
• Title: Consider and take action in awarding a contract to construct the Meadowbrook Waterline Project PU2204 and 67th St Waterline Project PU2213 to Southwest Water Works, LLC of Oklahoma City, OK, to construct and rehabilitate approximately 16,500 feet of waterline.

ITEM TITLE:

Title

Consider and take action in awarding a contract to construct the Meadowbrook Waterline Project PU2204 and 67^th St Waterline Project PU2213 to Southwest Water Works, LLC of Oklahoma City, OK, to construct and rehabilitate approximately 16,500 feet of waterline.

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INITIATOR:  Rusty Whisenhunt, Public Utilities Director

STAFF INFORMATION SOURCE:  Rusty Whisenhunt, Public Utilities Director

BACKGROUND: On March 28, 2023, City Council was given a presentation on Public Utilities’ Water and Wastewater system conditions and a plan of improvements with a means of funding the improvements. On June 27, 2023, City Council approve the Master Service Agreement with Garver, LLC. On July 11, 2023, City Council approved Amendment No. 1 includes Work Package 1 for the Water System Rehabilitation. The Water System Work Package 1 includes preparation of bidding documents for the in-house designed water line construction projects, Meadowbrook Water Line Replacement Project PU2204 located from 38^th to 53^rd Street, and 67^th Street Waterline Project PU2211 located from Bishop to south of Combs Road,  Garver, under Work Package 1, prepared the Final Bid Documents for the City in-house Design Project. On August 8, 2023, City Council approved the plans, specifications, and authorized the advertisement of the Meadowbrook Waterline Replacement Project PU2204 and 67^th Street Waterline Project PU2211. Advertisement occurred August 9, 2023, and August 16, 2023 and a non-mandatory pre-bid meeting occurred August 29, 2023, at 1:30 pm in the City of Lawton Public Utilities Conference Room. Bids were received on October 3, 2023, at the City Clerk’s office and publicly opened. A total of two (2) bids were received on this project. After reviewing the bid documents, it is recommended to award the project to Southwest Water Works, LLC, of Oklahoma City, Oklahoma, who submitted the lowest responsive and responsible bid for the project. Garver, LLC, recommends awarding a contract in the amount of $5,989,880 Southwest Water Works, LLC the Meadowbrook Waterline Replacement Project PU2204 and 67^th Street Waterline Project PU2211.  The replacement and rehabilitate approximately 16,500 linear feet of waterline as Public Utilities continues to strive towards the efforts of a Safe Community, the Pursuit of Excellence, and The Citizen as put forth in the “True North Culture Statement”

EXHIBIT:  Recommendation of Award, Bid Tab, and Construction Contract

KEY ISSUES:  Does the City Council wish to award and enter into a contract in the amount of $5,989,880.00 with Southwest Water Works, LLC for construction of the Meadowbrook Waterline Project PU2204 and 67^th St Waterline Project PU2213?

FUNDING SOURCE:  DWSRF Loan P40-1011303-06

STAFF RECOMMENDED COUNCIL ACTION:  Award and enter into a contract in the amount of $5,989,880.00 with Southwest Water Works, LLC, for construction of the Meadowbrook Waterline Project PU2204 and 67^th St Waterline Project PU2213.