ITEM TITLE:
Title
Subject to the approval of a budget amendment, consider approving an Agreement for Limited Event Support between the City of Lawton and the LaSill City-Wide Juneteenth Committee, Incorporated in the amount of $7,000.00 and take action as deemed necessary.
body
INITIATOR: John Ratliff, City Manager
STAFF INFORMATION SOURCE: John Ratliff, City Manager
BACKGROUND: Juneteenth, a day commemorating the emancipation of enslaved African Americans in the United States, holds significant historical and cultural importance. Recognizing this significance, the City of Lawton is considering providing limited support to facilitate the organization and hosting of Juneteenth events by the LaSill City-Wide Juneteenth Committee, Incorporated. The proposed Limited Event Support Agreement outlines the terms of this support, which includes financial assistance from the City's Hotel/Motel Tax fund, as well as logistical support in the form of city staff and equipment, subject to availability and approval processes. The funding amount allocated for this support is $7,000.00 and will be disbursed as a reimbursement to the LaSill City-Wide Juneteenth Committee, Incorporated upon presentation of receipts, or payments may be made directly to vendors of the event, as deemed appropriate by the City. The City of Lawton acknowledges the importance of Juneteenth as an opportunity to promote community engagement, cultural awareness, and tourism. By providing limited event support to the LaSill City-Wide Juneteenth Committee, Incorporated, the City aims to foster an inclusive environment where residents and visitors can come together to celebrate freedom and heritage. Additionally, by providing free, family-friendly activities during the Juneteenth celebrations, the City seeks to enhance the quality of life for its residents and attract visitors, thereby stimulating economic activity and promoting tourism in the region. As part of the proposed agreement, the LaSill City-Wide Juneteenth Committee, Incorporated will be required to submit a narrative report to the City Council within 30 days following the conclusion of the event. This report will provide essential information such as the total number of attendees, incurred expenses associated with the event, and any other relevant details deemed important by the City Council. This reporting requirement ensures transparency and accountability in the use of city funds and allows for an evaluation of the impact and effectiveness of the support provided.
EXHIBIT: Proposed Limited Event Support Agreement
KEY ISSUES:
FUNDING SOURCE: Hotel/Motel Tax Fund
STAFF RECOMMENDED COUNCIL ACTION: Subject to the approval of a budget amendment, approve an Agreement for Limited Support between the City of Lawton and the LaSill City-Wide Juneteenth Committee, Incorporated in the amount of $7,000.00.