ITEM TITLE:
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Consider and award a contract in the amount of $4,371,020.00 to Horseshoe Construction, INC, for the construction of Sub-Basin 104-PU1306, 105-PU1410, & 106-PU1414 to replace approximately 33,000 linear feet of 8 and 10-inch gravity sewer lines.
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INITIATOR: Rusty Whisenhunt, Public Utilities Director
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Public Utilities Director
BACKGROUND: On March 28, 2023, City Council was given a presentation on Public Utilities’ Water and Wastewater system conditions and a plan of improvements with a means of funding the improvements. On June 27, 2023, City Council approve the Master Service Agreement with Garver, LLC. On July 11, 2023, City Council approved Amendment No. 1 which includes Work Package 1 for the Sewer System Rehabilitation. The Sewer System Work Package 1 includes preparation of bidding documents for the in-house designed sewer line construction projects, 2023 CIPP project and Sub -basin 104, 105, and 106 Sewer Line Rehabilitation (all designed in house); Garver, under Work Package 1, prepared the Final Bid Documents for the City in-house Design Project. On August 8, 2023, City Council approved the plans, specifications, and authorized the advertisement of the Sub-basin 104 PU1306, the Sub-basin 105 PU1410, and the Sub-basin 106 Sewer Line Rehabilitation Project PU1414.
The project advertised on January 31st and February 7th, 2024, with a non-mandatory pre-bid conference February 24th, 2024, at 10:00 a.m. in the Public Utilities Conference room. A Bid opening was publicly held March 12th, 2024, at 2:00pm at City Hall. A total of one (1) bid was received.
After reviewing the bid documents, it is recommended to award the project to Horseshoe Construction, INC, of Bryan, Texas, who submitted the lowest responsive and responsible bid for the project. Garver recommends awarding the contract to Horseshoe Construction, INC, in the amount of $4,371,020.00 for construction of Sub-Basin 104-PU1306, 105-PU1410, & 106-PU1414 Rehabilitation Project. The project will benefit the Citizen by providing a Safe Community and Our Pursuit of Excellence in the True North Culture.
EXHIBIT: Recommendation of Award, Bid Tabulation, and Construction Contract
KEY ISSUES: Does City Council wish to award a contract in the amount of $4,371,020.00 to Horseshoe Construction, INC, for the construction of Sub-Basin 104-PU1306, 105-PU1410, & 106-PU1414 to replace approximately 33,000 linear feet of 8 and 10-inch gravity sewer lines?
FUNDING SOURCE: CWSRF $30 Million Loan Account No. 4400000-54020 $14,455,174.02 (Current amount ) - $4,371,020.00 (This project) = $10,084,154.02 (Remaining account balance)
STAFF RECOMMENDED COUNCIL ACTION: Award a contract in the amount of $4,371,020.00 to Horseshoe Construction, INC, for the construction of Sub-Basin 104-PU1306, 105-PU1410, & 106-PU1414 to replace approximately 33,000 linear feet of 8 and 10-inch gravity sewer lines.