ITEM TITLE:
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Consider and take action approving Change Order 1 reducing the contract by $362,505.94, accepting project in the final contract amount of $5,627,374.06 and placing the Maintenance Bond into effect for the Meadowbrook Waterline Replacement Project PU2204 and the 67th Street Waterline Project PU2213 as constructed Southwest Water Works, LLC
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INITIATOR: Rusty Whisenhunt, Director of Public Utilities
STAFF INFORMATION SOURCE: Rusty Whisenhunt, Director of Public Utilities
BACKGROUND: On March 28, 2023, City Council was given a presentation on Public Utilities’ Water and Wastewater system conditions and a plan of improvements with a means of funding the improvements. On June 27, 2023, City Council approve the Master Service Agreement with Garver, LLC. On July 11, 2023, City Council approved Amendment No. 1 includes Work Package 1 for the Water System Rehabilitation. The Water System Work Package 1 includes preparation of bidding documents for the in-house designed water line construction projects, Meadowbrook Water Line Replacement Project PU2204 located from 38th to 53rd Street, and 67th Street Waterline Project PU2211 located from Bishop to south of Combs Road, Garver, under Work Package 1, prepared the Final Bid Documents for the City in-house Design Project. On August 8, 2023, City Council approved the plans, specifications, and authorized the advertisement of the Meadowbrook Waterline Replacement Project PU2204 and 67th Street Waterline Project PU2211. Advertisement occurred August 9, 2023, and August 16, 2023, and a non-mandatory pre-bid meeting occurred August 29, 2023, at 1:30 pm in the City of Lawton Public Utilities Conference Room. Bids were received on October 3, 2023, at the City Clerk’s office and publicly opened. A total of two (2) bids were received on this project. The construction contract was awarded to Southwest Water Works, LLC, at City Council on November 14, 2023, for a contract total of $5,989,880.00.
Southwest Water Works, LLC, completed the project on schedule. A change order has been agreed upon as there are several unused line items that were not paid out, allowing for a reduction in construction funds of $362,505.94. This reduction is a 6.05% decrease of the original contract amount of $5,989,880.00, resulting in a final contract amount of $5,627,374.06.
The replacement and rehabilitation of approximately 16,500 linear feet of waterline contributes to Public Utilities’ efforts of a Safe Community, the Pursuit of Excellence, and The Citizen as put forth in the True North Culture Statement.
EXHIBIT: Change Order 1, Engineer’s Recommendation Letter
KEY ISSUES: Does City Council wish to approve Change Order 1 reducing the contract by $362,505.94, accept the project in the final contract amount of $5,627,374.06 and place the Maintenance Bond into effect for the Meadowbrook Waterline Replacement Project PU2204 and the 67th Street Waterline Project PU2213 as constructed Southwest Water Works, LLC?
FUNDING SOURCE: DWSRF Loan P40-1011303-06: a total of $362,505.94 will return to the contingency fund for this loan to be used on other projects as required.
STAFF RECOMMENDED COUNCIL ACTION: Approve Change Order 1 reducing the contract by $362,505.94, accept the project in the final contract amount of $5,627,374.06 and place the Maintenance Bond into effect for the Meadowbrook Waterline Replacement Project PU2204 and the 67th Street Waterline Project PU2213 as constructed Southwest Water Works, LLC.